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Job Description

Grants Administrator – Finance – Orlando

This is a full time position located in Orlando, supporting our Finance Department, that monitors and executes proper administration of grants awarded to Second Harvest 

TO APPLY: Please Click Here.

About Second Harvest

Second Harvest Food Bank of Central Florida is a private, nonprofit organization that collects, stores and distributes donated food to more than 550 feeding partners in six Central Florida counties: Brevard, Lake, Orange, Osceola, Seminole and Volusia. Last year, with the help of numerous donors, volunteers and a caring, committed community, the food bank distributed nearly 58 million meals to partner programs such as food pantries, soup kitchens, women’s shelters, senior centers, day care centers and Kids Cafes.

In addition to helping feed the line of our neighbors who need help, Second Harvest also transforms dozens of lives directly every year.  Economically-challenged adults who graduate from our 16-week culinary training program are placed in ‘better than minimum wage’ jobs that set them and their families on a path to self-sustainability.  Yet another important activity helps connect people who are eligible to receive SNAP food assistance benefits with the resources they need to access the program and get help.

Department Overview

The Finance Department is comprised of accounts payable, accounts receivables, tax and compliance, budgeting, forecasting, cash flows, reporting, internal controls, auditing, strategic planning and risk management. This department is responsible for the overall management of food bank dollars and is the most critical part in ensuring that food bank dollars are spent and managed correctly.

Work Hours

Monday-Friday, 8:00AM – 5:00PM

Knowledge, Skills, Education and Experience Required 

• Bachelor’s degree in Accounting, finance, or equivalent experience

• Minimum of 2 years in experience tracking, monitoring and administration of grants and/or contracts

• Knowledge of government grant regulation and compliance requirement

• Ability to anticipate and meet deadlines, multi-task, and make decisions with minimal direction

• Project management and risk assessment skills

• Strong attention to detail, research and analytical skills

• Proficient in Excel, Word, Outlook and other internet-based communications

• Ability to stay organized

• Ability to effectively communicate both written and verbally

Desired Skills and/or Certifications    

• In-depth knowledge of standard and compliance issues related to NPOs and grant funding

Job Summary

Under the supervision of the Chief Financial Officer, this role will oversee the administration of all grants awarded to Second Harvest and ensure proper reporting use of funds.

Job Responsibilities

• Prepare and submit grant billings to granting agency

• Responsible for ensuring that grant recipients and managers understand the compliance directives issued by the funder

• Work with programs to coordinate all components of grants are bring met in a timely manner

• Ensure proper spending of grant funds

• Ensure the proper recording of grant transactions for financial statement preparation

• Coordinate and prepare for grant and financial audits

• Develop grant budgets during the application process and track accordingly as grants are awarded

• Prepare monthly reports to internal staff to assist in monitoring the financial performance of the grant billings

• Work closely with the Director of Grants to manage grant documentation and implementation information

• Inform CFO, grant recipients/managers and staff of any issues or concerns with grants

• Assist in evaluating and improving the fiscal administration of grant programs

• Ensure uniformity and accuracy of transaction coding in the financial system

• Ensure internal controls related to grants

• Ensure compliance with state and federal regulations and law

• Ensure compliance with funding requirements

• Assists in the writing and interpretation of sub-awards terms and conditions