Grants Administrator – Finance – Orlando
This is a full time position located in Orlando, supporting our Finance Department, that monitors and executes proper administration of grants awarded to Second Harvest
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About Second Harvest
Second Harvest Food Bank of Central Florida is a private, nonprofit organization that collects, stores and distributes donated food to more than 550 feeding partners in six Central Florida counties: Brevard, Lake, Orange, Osceola, Seminole and Volusia. Last year, with the help of numerous donors, volunteers and a caring, committed community, the food bank distributed nearly 58 million meals to partner programs such as food pantries, soup kitchens, women’s shelters, senior centers, day care centers and Kids Cafes.
In addition to helping feed the line of our neighbors who need help, Second Harvest also transforms dozens of lives directly every year. Economically-challenged adults who graduate from our 16-week culinary training program are placed in ‘better than minimum wage’ jobs that set them and their families on a path to self-sustainability. Yet another important activity helps connect people who are eligible to receive SNAP food assistance benefits with the resources they need to access the program and get help.
Department Overview
The Finance Department is comprised of accounts payable, accounts receivables, tax and compliance, budgeting, forecasting, cash flows, reporting, internal controls, auditing, strategic planning and risk management. This department is responsible for the overall management of food bank dollars and is the most critical part in ensuring that food bank dollars are spent and managed correctly.
Work Hours
Monday-Friday, 8:00AM – 5:00PM
Knowledge, Skills, Education and Experience Required
Bachelor’s degree in Accounting, finance, or equivalent experience
Minimum of 2 years in experience tracking, monitoring and administration of grants and/or contracts
Knowledge of government grant regulation and compliance requirement
Ability to anticipate and meet deadlines, multi-task, and make decisions with minimal direction
Project management and risk assessment skills
Strong attention to detail, research and analytical skills
Proficient in Excel, Word, Outlook and other internet-based communications
Ability to stay organized
Ability to effectively communicate both written and verbally
Desired Skills and/or Certifications
In-depth knowledge of standard and compliance issues related to NPOs and grant funding
Job Summary
Under the supervision of the Chief Financial Officer, this role will oversee the administration of all grants awarded to Second Harvest and ensure proper reporting use of funds.
Job Responsibilities
Prepare and submit grant billings to granting agency
Responsible for ensuring that grant recipients and managers understand the compliance directives issued by the funder
Work with programs to coordinate all components of grants are bring met in a timely manner
Ensure proper spending of grant funds
Ensure the proper recording of grant transactions for financial statement preparation
Coordinate and prepare for grant and financial audits
Develop grant budgets during the application process and track accordingly as grants are awarded
Prepare monthly reports to internal staff to assist in monitoring the financial performance of the grant billings
Work closely with the Director of Grants to manage grant documentation and implementation information
Inform CFO, grant recipients/managers and staff of any issues or concerns with grants
Assist in evaluating and improving the fiscal administration of grant programs
Ensure uniformity and accuracy of transaction coding in the financial system
Ensure internal controls related to grants
Ensure compliance with state and federal regulations and law
Ensure compliance with funding requirements
Assists in the writing and interpretation of sub-awards terms and conditions