Administrative Assistant - Office of the President
- Pittsburgh Technical College
- Location: Oakdale, Pennsylvania
- Category: Executive-President and Chancellor
- Posting Date: 07/08/2022
- Application Deadline: Open until filled
Job Description
Job Title
Administrative Assistant - Office of the PresidentDepartment
AdministrationCommitment to Mission
This job carries with it the obligation to uphold the Mission of Pittsburgh Technical College (PTC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, diversity, integrity, leadership, stewardship, respect and accountability to PTC students and employees is essential.
About PTC
Pittsburgh Technical College is a private, non-profit and regionally accredited institution committed to higher education excellence and focused on academic and professional success. Located in Western Pennsylvania since 1946, PTC awards associate and bachelor’s degrees and certificates in these areas: Business, Criminal Justice, Culinary Arts, Hospitality, Design and Engineering Technology, Healthcare, Nursing, Information Systems and Technology, Trades Technology, and Energy and Electronics Technology. The PTC college experience is empowering and culminates in internships and clinical rotations for on-campus, degree-seeking students.
Purpose of Job
Administrative support to the Office of the President and Senior Leadership as delegated. Responsibilities require a thorough knowledge of the College’s services and functions. Must maintain a high level of integrity. Must effectively communicate and collaborate with other members of the President’s staff, maintain confidentiality, have flexibility, be able to multitask and perform duties in high stress situations.
Education Requirements
Bachelor’s degree from accredited college or university or equivalent 5+ years of experience in a fast-paced, non-profit or private sector organization supporting an executive-level individual or team
Experience Requirements
- Proficient in the use of Microsoft Office 365 and Adobe Acrobat
- Excellent communication and organizational skills
- Strong multitasking and collaborative skills
- High level of professionalism and discretion
Responsibilities
President & CEO Support
- Coordinate meeting space and catering for various meetings involving Office of the President, Cabinet, Expanded Cabinet, and Senior Leadership meeting logistics
- Work under day-to-day direction of Executive Assistant to the President to ensure efficient operation of the President’s office
- Manage & maintain the legal filing system in collaboration with Chief Legal Counsel
- Expense report and company credit card management
- Travel planning, including conference attendance registration and logistics management
- Administrative support for designated executive cabinet members
- Organizational chart management
- Manage memberships & subscriptions
- Mail birthday and congratulatory letters and cards to Employees, Board of Trustee, and Foundation Board Support
- Assist in scheduling all Board of Trustee and Foundation Board meetings and arrange catering details as directed
- Assist in the preparation, distribution, and archiving all Board of Trustees and Foundation Board meeting materials as directed
- Contribute to the overall success of PTC by performing additional duties as assigned
Physical Demands
Pittsburgh Technical College (hereinafter “PTC”) will make reasonable accommodations for qualified applicants and employees with known disabilities if such accommodation would allow the individual to perform the essential functions of the job, unless doing so would result in an undue hardship and/or a direct threat to the health and/or safety of the individual or others.
For additional information regarding PTC’s disability accommodation, please email hr@ptcollege.edu
For additional information regarding PTC’s disability accommodation, please email hr@ptcollege.edu
Other Job Information
PRE-EMPLOYMENT REQUIREMENTS:
Must pass criminal background check prior to starting position.
DIVERSITY, EQUITY & INCLUSION STATEMENT:
PTC is committed to hiring talented and qualified individuals with diverse backgrounds for all positions. PTC believes that the gathering and celebration of unique experiences, qualities, and cultures enriches the workplace. Our mission is to champion a community of diversity, equity, inclusion, and belonging in a spirit of civility.
To learn more about DEI’s mission, vision, and values, Visit the Diversity, Equity, and Inclusion webpage
DISABILITY ACCOMODATION STATEMENT:
Pittsburgh Technical College (PTC) is an Equal Employment Opportunity/Affirmative Action employer and is committed to providing reasonable accommodations to individuals with disabilities in the employment application process. If you need an accommodation due to a disability to use our online system to apply for a position at PTC, please give us a call at 412-809-5100 or email hr@ptcollege.ed
Must pass criminal background check prior to starting position.
DIVERSITY, EQUITY & INCLUSION STATEMENT:
PTC is committed to hiring talented and qualified individuals with diverse backgrounds for all positions. PTC believes that the gathering and celebration of unique experiences, qualities, and cultures enriches the workplace. Our mission is to champion a community of diversity, equity, inclusion, and belonging in a spirit of civility.
To learn more about DEI’s mission, vision, and values, Visit the Diversity, Equity, and Inclusion webpage
DISABILITY ACCOMODATION STATEMENT:
Pittsburgh Technical College (PTC) is an Equal Employment Opportunity/Affirmative Action employer and is committed to providing reasonable accommodations to individuals with disabilities in the employment application process. If you need an accommodation due to a disability to use our online system to apply for a position at PTC, please give us a call at 412-809-5100 or email hr@ptcollege.ed
Work Schedule
Full time, Monday through Friday – 40 hours
Job Category
StaffFull Time/Part Time
Full TimePosting Number
S202207Job Open Date
07/08/2022Open Until Filled
Yes