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Summary

The Department of Radiology is currently seeking a full-time GME Program Administrator Intermediate to serve as the Radiology Fellowship Coordinator for 3 accredited fellowships and the Medical Student Coordinator for the M2 and M3/M4 radiology elective.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

Fellowship Program Administrator:

• Serve as liaison to Graduate Medical Education (GME) office and Accreditation Council for Graduate Medical Education (ACGME)
• Maintain up-to-date knowledge and understanding of all current GME and ACGME regulations.  Ensure that accreditation standards of varying accrediting agencies are met (ACGME, ACR, etc.)
• Ensures training program compliance with HOA Contract.
• Work closely with 3 fellowship program directors.
• Track, report, and ensure compliance with procedures regarding licensing, moonlighting, and duty hours
• Schedule, create agenda and take minutes at quarterly Clinical Competency Committee (CCC) and Program Evaluation Committee (PEC) meetings.
• House officer credentialing, on boarding & off boarding.
• Process terminations, additional pay, and LOA’s in M-Pathways.
• Complete trainee verifications.
• Assists in the preparation for ACGME Site Visits and GME Annual Program Evaluations.
• Manages and monitors VA FTE activity for variances.
• Performs other duties as assigned.

Medical Student Coordinator:

• Serve as liaison to the Medical School
• Work closely with Medical Student Directors.
• Create monthly M3/M4 elective schedules.
• Create bi-weekly M2 schedules.
• Communicate with medical students and division regarding student electives.
• Create lecture and staff out schedules.
• Create and maintain elective curriculum in Canvas.
• Monitor and submit student grades in Oasis.
• Monitor and approve visiting student requests.
• Assist with M1 Radiology Day.
• Coordinate undergrad student shadowing.
• Performs other duties as assigned.

Required Qualifications*

• 5+ years of progressively complex administrative assistant experience.
• Excellent oral and written interpersonal communication skills.
• Ability to exercise discretion and judgment in matters of sensitive or confidential nature.
• Considerable skill in Microsoft Office (Word, Excel, Access, and Power-Point), Mpathways, Mlearning, and Concur
• Ability to manage multiple and competing priorities. Individual must be able to work with a variety of personalities. Must communicate effectively with customers and other team members to keep assigned tasks moving forward, formatively evaluate progress and readjust.
• Self-motivated with excellent organizational skills and ability to multitask in a team environment. Must be able to prioritize tasks that will change on a daily basis.
• High level of interpersonal and communication skills required along with the ability to problem solve issues without direct supervision.

Desired Qualifications*

• Bachelor’s Degree
• GME experience
• Experience in an academic health system
• Knowledge of University policies, practices and processes regarding house officers.
• Knowledge of medical license and DEA requirements

Work Schedule

Monday - Friday 7:30am - 4:00pm (Hybrid Schedule)

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including one booster when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely and temporary workers.   More information on this new policy is available on the U-M Health Response website or the UM-Dearborn and UM-Flint websites.