Procurement and Accounting Manager
- North Carolina State University
- Location: Raleigh, North Carolina
- Category: Admin-Business And Financial Management
- Posting Date: 03/24/2023
- Application Deadline: Open until filled
Job Description
Posting Number
PG192428EPInternal Recruitment
NoWorking Title
Procurement and Accounting ManagerAnticipated Hiring Range
$62,000 - $70,000Work Schedule
Monday – Friday, 8:00am – 5:00pm, with majority of work time on-site.Job Location
Raleigh, NCDepartment
College of Natural ResourcesAbout the Department
The College of Natural Resources at North Carolina State University is a world leader in the sustainable use of natural resources. The College’s comprehensive approach to teaching, research, and service encompasses the many and varied ways in which people’s physical, economic, and social needs are met through the wise use of natural resources. The Business Office in the College of Natural Resources has ultimate financial and human resources responsibility for the College. This involves hundreds of projects and phases and management of almost all funding types totaling approximately $41 million.
Essential Job Duties
The Procurement and Accounting Manager provides leadership and oversight for the departments and units of the College of Natural Resources. This position reports to and works in conjunction with the college’s Business Officer for Finance & Human Resources and Assistant Dean for Finance and Business, and is responsible for ensuring the accurate and timely application of all accounts payable, accounts receivable, reconciliation, and reporting.
This position will lead the college community on university guidelines, policies, and procedures as it relates to procurement, receipts, and university accounting practices; apply accounting principles and practices in all fiscal functions; audit and examine conformance to policies/procedures/accounting standards in regards to all financial transactions submitted by the departments and units. Will work with the Business Officer for Finance & Human Resources and Assistant Dean for Finance and Business in developing administrative processes and providing training. This position will work closely with college units and university offices to resolve conflicts in regard to financial transactions.
The Procurement and Accounting Manager will be responsible for completing key monthly reports and leading the completion of annual reports and closeout requirements. The Procurement and Accounting Manager will serve as Lead College PCard Reconciler, monitoring PCard monthly deadline adherence in the college, specifically reconciliation and statement submittal. Serve as the overall college MarketPlace approver, Lead Travel Coordinator, reviewing all travel authorizations and reimbursements for compliance with university procedures as Campus Approver. Serve as the primary contact for all accounts payable and procurement inquiries. Oversee requests for contractual agreements, monitoring and reviewing contract portal, and advising departments and units on next steps. Review accounting forms for accuracy and compliance, as needed.
The Procurement and Accounting Manager will be responsible for completing key monthly reports and leading the completion of annual reports and closeout requirements. The Procurement and Accounting Manager will serve as Lead College PCard Reconciler, monitoring PCard monthly deadline adherence in the college, specifically reconciliation and statement submittal. Serve as the overall college MarketPlace approver, Lead Travel Coordinator, reviewing all travel authorizations and reimbursements for compliance with university procedures as Campus Approver. Serve as the primary contact for all accounts payable and procurement inquiries. Oversee requests for contractual agreements, monitoring and reviewing contract portal, and advising departments and units on next steps. Review accounting forms for accuracy and compliance, as needed.
This position supports the efforts of the Business Officer for Finance & Human Resources and Assistant Dean for Finance and Business by initiating financial transactions such as Vouchers, Actuals Journals, and Interdepartmental Transactions as needed. Collect deposits from departments and units within the college, reviewing deposits for accuracy and compliance.
Work in tangent with the Business Officer for Finance & Human Resources and/or Assistant Dean for Finance and Business in Security Access Requests and reports. Work closely with the Budget and Finance Manager and Foundations Accountant on matters that impact fund budgets and cash balances.
Other Responsibilities
- Serve as back-up to accountant specializing in service center agreements, which requires preparing testing service agreements, professional use, and lab use agreements.
- Support the Budget and Finance Manager in budget management efforts by creating project phases, initiating/modifying Chartfield requests, and Budget Journals.
- This position is integral to the continuity of operations during personnel transitions; therefore, this position must demonstrate the ability to perform financial and position funding functions at all levels. May be required to initiate financial transactions, including vouchers, requisitions, journal vouchers, salary distribution changes, travel authorizations, and reimbursements.
- May oversee a team of part-time professional staff.
- May be assigned special projects by the college or university.
- Other duties as assigned.
Minimum Education and Experience
Require post-baccalaureate credentials plus 1-2 years experience; a bachelor’s degree and 2-4 years experience may be substituted for the advanced degree on an exceptional basis.
Other Required Qualifications
- Effectively communicate business processes and policy requirements across the organization.
- Self-direct activities and prioritize tasks.
- Work independently with minimal supervision.
Preferred Qualifications
- Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration or related Business area.
- Experience working in higher education or governmental environments.
- Experience with processing transactions in PeopleSoft Financials, or similar financial software.
- Knowledge of Wolfpack Reporting System, and Google Applications preferred.
Required License(s) or Certification(s)
N/A
Valid NC Driver's License required
NoCommercial Driver's License required
NoJob Open Date
03/07/2023Special Instructions to Applicants
In addition to your application please submit a cover letter stating your motivation for applying, resume, and contact information for at least three (3) professional references.
Position Number
00061469Position Type
EHRA Non-FacultyFull Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventIs this position partially or fully funded on ARRA stimulus monies?
NoDepartment ID
150101 - College of Natural ResourcesAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.