Accounts Payable Team Lead
- North Carolina State University
- Location: Raleigh, North Carolina
- Category: Admin-Business And Financial Management
- Posting Date: 03/24/2023
- Application Deadline: Open until filled
Job Description
Posting Number
PG193132SPInternal Recruitment
NoWorking Title
Accounts Payable Team LeadAnticipated Hiring Range
Commensurate with Experience ($53,000 - $58,000)Work Schedule
Monday-Friday, 8:00am-5:00pm, some overtime required.Job Location
Raleigh, NCDepartment
College of Agriculture and Life Sciences (CALS) Business OperationsAbout the Department
The CALS Business Operations (CBO) is an administrative unit within the College of Agriculture and Life Sciences (CALS) and has oversight of the College’s centralized financial and research administration services including, Business Services, Budgets and Planning, Research Administration, and Operational Support. The CBO’s mission is to provide exceptional customer service while supporting efficient and ethical use of resources. The CBO upholds the academic, research, and extension goals and initiatives of the CALS community. The CBO is committed to providing exemplary and responsive customer care, serving as subject matter expert regarding applicable state, university, and federal policies, procedures, rules, and regulations, and to achieving and maintaining operational excellence.
Essential Job Duties
The primary purpose of the Accounts Payable (AP) Team Lead is to supervise the work of the College of Agriculture and Life Sciences Business Operations (CBO) AP Team as the subject matter expert for Accounts Payable.
Duties include, but not limited to:
Duties include, but not limited to:
- Full knowledge of all University policies, procedures, and regulations as they relate to accounts payable and financial transactions. Including staying up to date on future changes and their impact on the college.
- Demonstrate a comprehensive understanding of all state and federal spending guidelines to supervise the successful processing of AP Card requests, reconciliations, and statements.
- Audits for both transaction compliance and staff effectiveness and monitors the processing and approval of AP reconciliations and statements.
- Provides daily coaching and regular training sessions for the AP team to ensure protocols are being followed and for performance management.
- Provides input on new processes to be implemented that affect the daily workflow of the unit. Identify training opportunities for the team as it relates to financial and AP processes.
- Builds and maintains customer satisfaction to the highest standard, adhering to CBO customer service principles, ensuring processing and interactions of the team meet the needs of the customer.
- Effectively communicates AP-related business processes and policy requirements across the college to cardholders, departments, and CBO colleagues.
- Oversees the non-compliance aspect of AP process, including AP Audit items returned from Central Offices.
- Consistently escalates non-routine problems to the Director of Business Services, with possible solutions or path forward.
- Oversee the work of AP team 9 Accounting Technicians.
Other Responsibilities
- Other duties as assigned by the Supervisor.
Minimum Experience/Education
High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.
Other Required Qualifications
- Knowledge of MS Word and Excel.
- Ability to communicate with several audiences with varied subject matter knowledge.
- Excellent written communication skills.
- Thorough understanding of all state and federal spending guidelines.
Preferred Qualifications
- Four year degree in business administration or accounting; two year degree in business administration or accounting and one year of experience. Or an equivalent level of combination of training and experience.
- Experience working in a research-heavy state institution.
- Thorough knowledge of PeopleSoft Financials and University Financial policies and procedures associated with AP.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
03/22/2023Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
03/29/2023Notice to Applicants
Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume.”
Special Instructions
In addition to your application please submit a cover letter, resume, and contact information for at least three (3) professional references (at least one current or previous supervisor reference required).
Position Number
00041860Position Type
SHRAPosition Classification Band Title
Accounting TechnicianPosition Classification Band Level
AdvancedPosition Classification Salary Range
$31,200 - $59,049Salary Grade Equivalency
GN09Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoIs this position partially or fully funded on ARRA stimulus monies?
NoDepartment Id
110305 - CALS Business OperationsAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.