Business Services Coordinator
- North Carolina State University
- Location: Raleigh, North Carolina
- Category: Admin-Business And Financial Management
- Posting Date: 03/24/2023
- Application Deadline: Open until filled
Job Description
Posting Number
PG193142SPInternal Recruitment
NoWorking Title
Business Services CoordinatorAnticipated Hiring Range
Commensurate with Experience ($45,000 - $47,500)Work Schedule
Monday - Friday / 8am - 5pm (occasional nights and weekends)Job Location
Raleigh, NCDepartment
Agriculture Related FoundationAbout the Department
The mission of the CALS College Advancement is to enhance, promote and support the academic programs, research and extension efforts of the College of Agriculture and Life Sciences (CALS). Within CALS Advancement is the NC Agricultural Foundation, Inc., a non-profit, 501©3 organization formed as a means of supporting agricultural research, extension and teaching activities in CALS. The CALS Advancement team works in close partnership with the central University Advancement Office and its partner colleges.
Essential Job Duties
This Business Services Coordinator position will serve as a critical part of the CALS College Advancement (CA) business services team. Primary responsibilities include, but are not limited to:
- Oversee Extension Awards financial process, including notifying award winners, creating award forms, and assisting with accessing award funds.
- Serve as point of contact for NC State Extension related funds in the NC Agricultural Foundation.
- Serve as liaison between CALS Business Operations and county constituents as it pertains to Foundation funds.
- Provide financial guidance and answer questions for county constituents related to their fund in the NC Agricultural Foundation.
- Review daily gift report for accuracy and make corrections as necessary.
- Ensure all guidelines are met for gifts and proper documentation is included.
- Help manage and monitor the financial resources for the NC State Extension, including NC Cooperative Extension Agricultural Programs, NC 4-H Development Fund and NC FCS & ECA.
- Serve as back up to the Business Services Coordinator – advanced position.
Other Responsibilities
- General office duties such as answering phones, sorting mail, copying, etc. as needed.
- Provide support for various College Advancement events.
- Perform other duties as assigned.
Minimum Experience/Education
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Must be organized and have the ability to keep clear and detailed information and records on all financial reporting and provide information as needed.
- Ability to manage spreadsheets of financial information varying in complexity.
- Be proactive to research and resolve problems.
- Must be proactive to research and resolve financial problems.
- Advanced level Microsoft Office, particularly Word and Excel.
- Advanced experience with the Google suite.
- Ability to work occasional evenings and weekends as required.
Preferred Qualifications
- Experience in a university setting, non-profit, or fundraising/advancement office.
- Accounting experience and knowledge of NC State accounting policies and procedures.
- Knowledge of a donor database such as Advance, University and Federal Guidelines, FundDriver, PeopleSoft, Financials and WolfReports.
- Knowledge of principles, practices, and ethics of fundraising, Advancement Services, NC State Foundation Accounting & Investments, gift acceptance policy, and other university advancement protocol at NC State.
- An understanding of the land grant, research Tier One university environment.
- Knowledge of NC State Extension.
- A notary or willingness to become a notary.
Required License or Certification
- Valid NC driver’s license or the ability to obtain with 60 days of start.
Valid NC Driver's License required
YesCommercial Driver's License Required?
NoJob Open Date
03/23/2023Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
03/30/2023Special Instructions
Applicant required documents: Cover Letter, Resume, Contact Information for Professional References (at least one current or previous supervisor reference required).
Position Number
00110001Position Type
SHRAPosition Classification Band Title
Business Services CoordinatorPosition Classification Band Level
JourneyPosition Classification Salary Range
$31,888 - $59,049Salary Grade Equivalency
GN07Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoIs this position partially or fully funded on ARRA stimulus monies?
NoDepartment Id
110199 - Agriculture Related FoundationAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.