Position Summary

Essential Duties and Responsibilities

DUTIES:

• Chief officer of institutional academic records. Provides leadership to plan, organize, implement, and manage all activities and functions related to admission to the College, registration, graduation, and academic records.
• Supervises and coordinates enrollment procedures with respect to student application for admission, data entry, clearing of students for enrollment in the college, correspondence related to admissions inquiries, registration and enrollment activities and student records management.
• Responsible for interpretation of academic rules and regulations, College, and Board policies with respect to admissions, student records, grading systems, graduation, calendar and transfer.
• Responsible for National Student Clearinghouse enrollment reporting and degree verify.
• Ensures compliance and confidentiality of academic records in accordance with FERPA, college policies, state, and federal regulations.
• Responsible for beginning and end-of-term processing in Banner, including course schedule, registration settings, grade collection and maintenance of student academic records.
• Responsible for the drop for non-attendance process; assists with the drop for non-payment process.
• Supervises degree audits, certification for graduation, auto-awarding, reverse transfer and commencement activities.
• Manages transcript processes for both incoming and outgoing credentials.
• Responsible for Academic Inventory of the College and the official directory of approved courses and related information.
• Responsible for the management and integrity of OneACCS student systems, including, but not limited to: Banner, TargetX, Axiom, DegreeWorks, BDM Xtender/Legacy Xtender, and NextGen Dynamic Forms.
• Provides verification and certification of enrollment for students and other agencies.
• Supervises evaluation of transfer credit and posting of credit to student records
• Provides SOC military evaluations and contracts.
• Serve as the Primary Designated School Official (PDSO or DSO) for the Student and Exchange Visitor Information System (SEVIS) and international students.
• Supervises the Admissions and Records staff.
• Works to ensure that all areas in Admissions and Records are adequately supported and staff are supervised, trained, and evaluated based on the needs of the institution, department, and program.
• Establishes and coordinates tracking systems and data collection analysis. Evaluates data to determine program outcomes and effectiveness.
• Prepares reports and ensures that goals/objectives, timelines, and budget obligations are met.
• Develop strong partnerships and collaborate with all departments, divisions, and personnel on campus to ensure consistency and continuity of all registration and records processes college wide.
• Assists in the preparation of the College calendar.
• Serves as the custodian of the official College seal
• Manages and monitors the departmental budget.
• Complies with all policies of the State Board of Trustees, the Alabama Community College System, and the College.
• Responsible for the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) compliance and specialty accreditation compliance of all programs/services in assigned division/department.
• Performs related duties as assigned.

Qualifications

QUALIFICATIONS:

• Bachelor’s degree required. Master’s Degree preferred.
• Five (5) years of work experience in Admissions, Records, Registration or Advising in an institution of higher education required.
• Experience working with student technical systems such as Enterprise Resource Planning (ERP) and Customer Relationship Management (CRM) systems required.
• Five (5) years of supervisory/administrative experience required.
• Excellent oral, written, and interpersonal skills.
• Ability to work with diverse populations and resolve student issues.
• Demonstrated time management and organizational skills.
• Commitment to the teaching-learning process of the community college and the open-door admission process.

Application Procedures/Additional Information

APPLICATION PROCEDURE:

Only complete application packages will be given consideration for employment. Complete package consists of (a) Gadsden State Community College application, (b) letter of interest, (c) current resume, and (d) copies of transcripts of postsecondary education. Application materials must provide documentation that the applicant meets all minimum qualifications.

APPLICATIONS MUST BE FILED ONLINE AT: https://www.gadsdenstate.edu/about-us/employment.cms

IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT GADSDEN STATE (jobs@gadsdenstate.edu)

Please Note:

• ALL APPLICATION MATERIALS MUST BE ELECTRONIC- It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.
• When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. All correspondence with applicants regarding the College's search process will be sent via e-mail.

If you need technical assistance, such as resetting your password or browser access issues after reviewing the instructions, please contact:

NEOGOV Customer Service: Monday-Friday 8:00 am - 5:00 pm PST (855) 524-5627

Applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. Application materials are considered privileged and confidential and will be used for employment purposes only.

Gadsden State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. Gadsden State will make reasonable accommodations for qualified disabled applicants or employees. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. The College reserves the right to withdraw this job announcement at any time prior to the awarding. Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.